Outsourced Payroll Services
Effortless Employee Payroll Management for Growing Businesses
We handle payroll processing, tax filings, and compliance — so you never miss a deadline, and your team always gets paid on time.
Save Time, Avoid Mistakes, and Keep Your Team Happy
Payroll outsourcing isn’t just about cutting checks. It’s tax filings, new-hire reports, state compliance, W-2s, 1099s, and constant updates to regulations.
One missed deadline or miscalculation can quickly turn into penalties or unhappy employees.
Our small business payroll services take all of that off your plate. You simply submit hours — and we handle everything else.
Packages & Pricing Starting as low as $745
What’s Included
Payroll Processing (Weekly, Bi-Weekly, or Monthly)
Accurate payroll runs with direct deposit, paystubs, and employee self-service portal.
Tax Withholdings & Filings
We calculate, withhold, and file all required federal and state payroll taxes on your behalf.
New-Hire & State Registration
We handle new-hire reporting and state registration requirements for compliant onboarding.
W-2 / 1099 Preparation & Filing
Year-end forms are prepared, distributed, and filed — on time and error-free.
Compliance Monitoring & Support
We keep you up to date with changing payroll laws so you never fall behind.
How It Works
01
Tell Us About Your Team
We collect your employee roster, payroll schedule, and state requirements.
02
We Set Up & Run Your Payroll System
Our team configures everything — including tax accounts and direct deposit.
03
Ongoing Payroll Processing & Support
Each pay period, you simply submit hours. We process, file, and keep you compliant.
Why Businesses Choose Tottax for Payroll Management
Automated platforms like Gusto or QuickBooks are great tools, but they leave the hard decisions to you. At TotTax, we provide the human strategy behind the software. We don’t just run the numbers; we navigate S-Corp officer salary allocations, multi-state nexus issues, and worker classifications to keep you 100% compliant.
Accurate, on-time payroll (every pay period)
End-to-end payroll tax compliance & reporting
Integrated with your bookkeeping and HR systems
Real humans, not just payroll software
"Software calculates. TotTax Strategizes. While automated systems flag errors, our certified specialists resolve them before they become penalties."
We are proud Gusto partner and Gusto Certified People advisor
Gusto Payroll Certification - Fast Track
Gusto Payroll Certification
People Advisory Certification
People Advisory Accelerator
Your Data is Our Top Priority
Handling your team's sensitive information is a responsibility we take seriously.
Security Assurance: We utilize bank-level 256-bit encryption, secure client portals, and strict confidentiality protocols to protect your team’s Personally Identifiable Information (PII).
The TotTax Compliance Guarantee: We calculate and file your local, state, and federal payroll taxes accurately and on time. If a calculation error on our end results in a penalty, we will cover it.
Our Recent Clients
We are proud to have partnered with a diverse range of clients, helping them achieve their financial and business goals with our expert services. Here are a few of our recent clients.
Who We Help
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Managing prevailing wage, job costing, and 1099-NEC vs. W-2 classifications for crews.
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Handling payroll for remote teams across multiple states and varying tax jurisdictions.
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Streamlining compensation for high-growth firms with varying commission structures.
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Accurate tip reporting, FICA tip credits, and hourly staff management.
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Ensuring compliance for professional corporations and specialized staff benefits.
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Managing payroll for on-site staff and property-specific expense tracking.
Outsourced Payroll Services
Outsourced payroll services help businesses process payroll while staying compliant with federal and state tax laws. By partnering with professional payroll services, companies ensure that employee wages, deductions, and payroll taxes are calculated accurately and filed on time.
These services also include support with new-hire reporting, multi-state compliance, and year-end W-2/1099 preparation — reducing penalties and freeing up valuable time. Whether you’re running a startup or an established business, payroll management services provide accuracy, compliance, and peace of mind.
Want to See Pricing First?
We offer transparent, flat-rate pricing for all services..
Meet Tatyana, TotTax Founder
I'm your business tax professional and financial strategist. I tried different jobs at the IRS, like bookkeeping, accounting, and tax preparation.
However, I came to the realization that it wasn't the right fit for me.
I wanted to work with clients motivated and excited for changes, appreciating freedom, and ready for action. That's why I started TotTax, a Tax and Accounting Agency.
Most Commonly Asked Questions
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In-house payroll requires you or your staff to manage calculations, filings, and compliance. With outsourced payroll services, everything is handled by experts, saving time and reducing risk.
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Yes. We manage all payroll tax filings at the federal, state, and local levels — ensuring full compliance and avoiding costly penalties.
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Absolutely. Our business payroll solutions are designed for seamless integration with your bookkeeping and accounting systems, ensuring smooth financial management. Whether you need outsourced payroll services for growing teams or help with payroll compliance, our experts handle everything from payroll tax filing to employee benefits payroll management. We also conduct regular payroll audits to maintain accuracy and prevent costly errors.
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Yes. Payroll services for startups are often more flexible, focusing on compliance setup and first hires, while larger businesses benefit from multi-state filings and robust reporting.